If your organization is moving to remote collaboration for the first time, these tips will help!
Determine new working rules
Determine new working rules, if needed, and communicate expectations clearly to staff.
If you need to continue operations onsite or in the field, yet have the ability to allow some people to work remotely, be thoughtful and collaborative in making those decisions.
If some or all staff members will be offsite, figure out what remote meeting platform will work the best for your organization. If possible, choose one that will work for both internal and public meetings so that your staff members don’t have to learn multiple new tools. More resources for remote meetings can be found here >
Practice and train your people.
Train staff on how to use your chosen remote meeting software. Encourage field staff to download the mobile version of the software. Use this handy remote meeting checklist and run a practice meeting in advance of your first public meeting. Make sure you know how all the controls work - especially how to mute and unmute attendees!
If you want to host a practice meeting, I’d be happy to join and offer some tips!
It’s past time to move to the cloud.
Explore other software that allows your team to collaborate remotely and doesn’t rely on any one computer or server. This includes:
- Instant messaging / chat platforms like Slack or Teams
- Suites like Google's G Suite or Microsoft's Office 365
- Collaborative intranet software like Streamline Portal
If you would like to learn more about the online tools special districts can deploy to better engage their community and improve team communication (that's what we do in real life at Streamline), just schedule some time with us!
Share best practices for working remotely
When remote work is new to you, it can feel difficult to know what you should be doing at any given time. Keep in touch with other staff members and be sure to let them know of any expectations around the way you will engage with each other remotely. Inc Magazine has some great tips for people new to working at home and advice addressing some of the more frequent struggles (me: “Why did I have a hot dog for breakfast this morning?” - True story, btw, and I’m not new to working from home).
Stay safe and let us know if we can help!
Have questions or feedback to share?
I'd love to hear from you.