Thank you for attending our SB 272 Webinar!
If you weren't able to make it, we hope the resources below are helpful. If you need more assistance please don't hesitate to contact us (links at the bottom of this page).
– Drew and Sloane
As promised, here are the resources we mentioned in our presentation:
- A new FAQ page from all of our webinars
- PowerPoint slides from the webinar
Transcript of the Q & A (with additional info)
Knowledge base articles in our support portal
Sign up for our (forever free) SB 272 Compliance Tool
Learn more about SB 272 on our website
Read the full bill text on the LegInfo site
Learn more about the Public Records Act from The First Amendment Project and the League of California Cities (note: these don't include info on SB 272, but since it was tacked onto the PRA, the context is helpful)
Sign up for our mailing list, so we can keep in touch about technology-related legislative issues facing local government
One more thing ...
Please check out our (very affordable!) paid tool - Streamline Web. It has been lovingly designed specifically for local government, with features like an easy to use meeting dashboard that learns your schedule, agenda reminders so you are compliant with The Brown Act, and is Section 508 compliant and mobile friendly.
The best part is that features are driven by our users!
Members of our partner organizations (like CSDA!) get about 50% off the listed price ... which is already much more affordable than a typical website build. Ask us about discounted pricing!
And, tell your friends. :)
Tips about complying with this law:
Keep it simple: don’t agonize over what needs to be listed, and err on the side of listing too much, as long as you feel safe doing so.
If you’re using our tool, you can start a quick inventory by adding each system, and clicking “done” (instead of completing all the questions at first) to get started. You can come back to each system later. This gives you the ability to create a quick list of systems to start.
If you have any concerns about listing something, but it doesn’t fit the security exclusions, you can use the “Restricted disclosure identification” step to give it an alternate description instead of listing it explicitly.
Note that it’s very likely the only agencies that may be sued over this are agencies that don’t attempt to comply - so do your best, create a catalog including the computer systems you think are valid.
If using our tool we strongly suggest that you also inventory the software you believe is excluded, as well. That way it will show up at the bottom of your admin view in the “excluded” area, which is helpful for two reasons: (1) when you go to update in the future you don’t need to check that system again, and (2) if your choice is ever called into question you will have a record of having checked that system - there will be no way to assume you just made a decision to skip it altogether.
If you have a website, be sure to post a link to your catalog on your site in a prominent location. If you don’t have a site, create your catalog and print some copies, and keep the URL handy for the future.
Remember that every local government agency (except school districts) needs to do this. Even if you don’t have any systems, create something that says so and keep it handy.
The catalog needs to be updated annually (the law does not specify if you need to update every July 1, or if it’s annually from the date you publish your first catalog). Put a reminder in your calendar to update it before a year passes (if using our tool, you can add new systems to it as needed and publish new catalog revisions throughout the year, making this a non-issue.)
If you have more questions please feel free to email us at firstname.lastname@example.org or call us at (916) 900-6619.